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Executive Coordinator

7/1/2024

Company Description

Community Foundation of the Ozarks is a public foundation serving Ozarks communities in Missouri.  CFO is dedicated to working with its donors, nonprofit partners, and affiliated community foundations to enhance the quality of life for our citizens now and for future generations by building community endowments, meeting needs through grantmaking, providing leadership, and promoting collaborations on community issues.                  


Position Description

Community Foundation of the Ozarks is currently seeking an Executive Coordinator to provide administrative assistance to the President and Chief Executive Officer while also serving as secretary to the CFO Board of Directors.


Additional duties include but are not limited to:

  • Perform clerical and administrative duties for the President/CEO such as but not limited to coordinating calendar and schedule, drafting letters, memos, invoices, reports, and other related correspondence and documents.
  • Arrange travel and accommodations for President/CEO and CFO staff leadership team.
  • Schedule and attend meetings in partnership with and/or on behalf of the leadership team, taking notes, recording minutes and disseminating to staff and/or the board of directors as requested.
  • Communicate directly and on behalf of the President/CEO with board members, staff leadership team, full CFO staff, community partners and others as needed.
  • Serve as second person of responsibility for the main CFO Springfield office phone. Cover front desk assisting with front desk reception as needed.
  • Assist President/CEO with service related to portfolio of funds.
  • Assist in creation and monitoring of the department budget.
  • Facilitate special projects as needed.
  • Coordinates with operations and human resources on activities related to the CFO staff, board, volunteers, and VIPs. Such activities may include sympathy cards, memorials, flowers, celebrations, anniversaries, etc.

Board of Directors

  • Produce and maintain rosters, agendas, packets, manuals, PowerPoints and necessary compliance forms.
  • Take minutes for the CFO’s board of directors’ meeting serving as secretary of the board; maintain records and archives for board of directors.
  • Coordinate board and executive committee meetings.
  • Support all board level committee meetings including but not limited to investment advisory board meetings, governance committee, grant committees, etc.
  • Other duties and responsibilities, as assigned.
  • Perform other duties and responsibilities, as assigned.

 

Position Skills and Requirements

High School Diploma or equivalent GED is required.  Associate’s Degree in business administration, business technology or other relevant field is preferred. Prior experience with office administration or executive assistance, customer service/relations, recordkeeping or related area required.

Must possess a valid driver’s license and have a good driving record.


The ideal candidate will have strong computer skills including proficiency with Microsoft Office products and database systems.  The ideal candidate will also have excellent customer service and time management skills. 


This position includes a competitive benefit package including Medical, Dental, Vision and Life Insurance as well as the option to participate in a 403(b) Retirement Savings Plan.  Ten paid holidays are provided along with Vacation and Sick Leave.


 

To Apply

Interested candidates should email a resume and cover letter to hr@ollisaa.com. Questions regarding the position may also be directed to this email address. 


CFO is an equal opportunity employer.


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Job Type : Full-Time
Education Level : Associate Degree
Experience Level : Mid to Senior Level
Job Function : Customer Service, Administrative
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