Job Title: Office Manager / Administrative Assistant

Location: Ozark, MO

Salary Range: $32,000 - $38,000 per year

Job Summary:
We are seeking a highly organized and proactive Office Manager / Administrative Assistant to join our team. This in-person position offers the opportunity to play a pivotal role in supporting our operations, ensuring efficiency, and contributing to the overall success of our growing company.

Key Responsibilities:

• Project Support:

  • Manage information in operating software (Contractor Foreman).

  • Perform data entry into Contractor Foreman and spreadsheets.

  • Issue and track submittals, RFIs, purchase orders, and work orders.

  • Track subcontractor I-9s and insurance compliance.

  • Assist with order and inventory tracking for projects and repair parts.

• Administrative Tasks:

  • Organize and maintain Google Drive project files through the sales process.

  • Help reduce paper files and ensure systems remain up-to-date.

  • Manage the sample room and other office resources.

  • Identify system gaps and recommend improvements.

  • Answer phones and assist with job tracker updates.

• Bookkeeping & Financial Tasks:

  • Add bills/receipts into QuickBooks and reconcile accounts.

  • Manage accounts receivable, including sending out draws/invoices.

  • Pick up checks from title companies and deposit them.

  • Track expenses via operations reports.

  • Issue and distribute subcontractor checks on Friday afternoons.

Qualifications:

• Strong organizational skills and attention to detail.

• Ability to multitask and work independently without direct supervision.

• Proficiency in Microsoft Office, Google Workspace, and QuickBooks Online.

• Quick learner with the ability to adapt to new programs and systems.

• Willingness to grow and contribute to company efficiency and success.

• Creative problem-solving skills and a proactive mindset.

Benefits:

• Standard health insurance for full-time employees, with family coverage options available.

• Paid time off, sick days, and holidays.

• No weekend or evening work required.

Join our team and play a key role in driving our operations forward. We look forward to welcoming a dedicated and enthusiastic individual who shares our vision for growth and excellence.

How to Apply:
Please submit your resume to office@silvercreek-exteriors.com explaining why you’re the perfect fit for this role.