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How Managed Print Services can help your business evolve


Lately, Managed Print Services have changed substantially. They’ve had to. Companies facing unprecedented change were tired of being held back by old-fashioned workflows, a lack of information, and big printing bills. They wanted the freedom to innovate and grow, with new capabilities, fewer devices, and more control.

So Managed Print Services evolved. And now they’re freeing companies up and delivering benefits in four key areas: 

1.   Freedom to think strategically

Ask yourself: if you didn’t have to spend all that time and resource managing your print environment, what could you do instead?

It’s no picnic, keeping track of everything from procurement and installation to maintenance and supply. And if it’s a complex environment, managed by multiple teams, that headache, well, multiplies.

Today’s MPS give you far more control – real-time reporting, built-in security, and visualization tools to make strategic planning easy. And with predictive maintenance and seamless troubleshooting for users, you can spend less time fixing problems, more time developing your business. 

2.   Freedom to invest in growth

Paper. Maintenance. Energy. Ink. There are no two ways about it; running your printers is a significant, ongoing cost. If a more centralized approach can help you find ways to reduce those overheads, you can reinvest the budget in something that actually improves your performance.

That’s why modern Managed Print Services offer thorough behavioral analyses, so they can work out how to increase your uptime while reducing your bills. Plus, they let you pay by the seat for the services you need – so there’s no cost for the ones that don’t get used. You also gain environmental savings – when you waste less, your carbon footprint improves too. 

3.    Freedom to use the right technology

Today’s multifunction printing devices give businesses awesome flexibility – one-touch printing of documents from and scanning to the cloud, go-anywhere mobile print, and tools to use print and digital together.

But if you don’t have a rationalized print strategy, you’ve likely picked up printers, scanners, and copiers from whichever vendor was offering a good deal at the time. Which means you’re left with the technology you needed then, but not so much now. Managed Print Services give you the opportunity to put that right – saving on complexity, maintenance and costs using only the devices you need, no more, no less. 

4.    Freedom to work smarter

The fastest way to save on paper is not to use it – so today’s Managed Print Services aren’t only about print. If you can save documents directly to the cloud, you can access them anywhere – while automating digital workflows around common documents like invoices. So everyone gets more time and space.

And for the one-third of work processes that do still rely on paper, Managed Print Services can help you cut out the heavy lifting and wasted costs – with automatic ordering of paper, ink, and toner – so people spend more time being productive, and less time waiting around for their documents to print. 

It’s time to cut the cord.

If your way of printing is holding your business back, the new, modern Managed Print Services could be your ticket to a faster, more agile way of working – with less paper, fewer devices, and lower costs.

What you need now is an experienced partner who can help you spot those places where your printing workflows could be a little more streamlined. That’s where we come in.

Document Solutions of Springfield is proud to be the Xerox MFP and copier technology dealer serving southwest Missouri for over 25 years. With over 100 years of Xerox technology experience and support, our goal is to provide the community with the latest products, solutions, technology trends & other means of information and help your company make educated business decisions.

Our job involves helping clients answer questions and find ways to achieve success by improving efficiency, productivity, and controlling costs. 

Come visit our showroom at Plaza Towers at the corner of Sunshine and Glenstone, visit our website at or call us at (417) 883-2416. We’re here to help!

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